AI Is Finally Showing Up at Events. But It’s Siloed—and That’s the Problem

By Matthew Matze, Co-Founder, Conference AI

AI is everywhere in 2025. From chatbots answering attendee questions to content assistants writing post-event recaps, it feels like every event vendor is sprinkling in some kind of AI.

And on the surface, that’s great.

But underneath? It’s chaos.

Every team—marketing, AV, sponsorship, production—is buying or building AI in silos. One group’s using an AI note-taker for breakouts. Another has a transcription tool plugged into the main stage feed. Someone else is testing a chatbot for agendas. And yet, none of it talks to each other. The result: duplicated costs, inconsistent data, and lost value.

The Real Problem: Siloed AI = Lost Insights

When AI lives in departmental silos, organizers lose the very thing AI is best at delivering: a unified layer of insight.

Your keynote gets transcribed—but only by the AV team. Your sponsors get usage metrics—but only from one tool. Your attendees get recaps—but only for one session.

Meanwhile, your content lives in 5 different formats, across 6 tools, and no one has a full picture of what was said, learned, or shared at the event.

We Need an AI Hub for Events—Not Just AI Features

At Conference AI, we think it’s time to treat event AI like infrastructure, not a series of widgets. Just like every event has a venue, a registration system, and a content management tool—there should be a central AI layer that sits across your entire experience.

Imagine this:

• Every session—keynote, panel, breakout—automatically transcribed and mapped

• Speaker quotes, themes, and takeaways pulled into a single insight hub

• Personalized post-event summaries for attendees based on what they saw or missed

• Marketing teams generating content with one click from the same source of truth

• Sponsors seeing what topics their audience engaged with—in real time

That’s not 5 different tools. That’s one AI platform powering the full event experience.

The Future Is Centralized, Not Fragmented

We’re seeing a turning point in the events industry. AI is no longer a novelty—it’s an expectation. But to make it truly useful, organizers need more than features. They need a connective layer that unifies content, context, and insight.

It’s the difference between having a dozen smart assistants working in separate rooms… and having one coordinated team sharing everything they learn.

At Conference AI, we’re building that hub.

Because the real power of AI at events isn’t in what it captures. It’s in how it connects everything—and everyone—after the lights go down.

Want to see what a centralized AI layer can look like for your next event?

Book a demo at: www.conferenceai.ai